What Are The Two Types Of Filing Systems Typically Used For Paper Medical Records?

What is a good filing system?

Simplicity: The filing system should be simple and not too elaborate.

Accessibility: A good filing system should be arranged in such a way that the records are easily available whenever required.

The filing system should allow the insertion of additional documents without disturbing the existing order of files..

What are the 7 steps to organize a home filing system?

InstructionsGather All of Your Papers in One Spot. … Separate Your Papers Into 5 Categories. … Discard Documents You Don’t Need. … Organize the Archive File. … Arrange the Household File. … Set Up the Action File.

What are the four purposes of medical records?

It tells the patient’s “story”: the presenting problem and the treatment received; Helps to plan and evaluate a patient’s treatment; Creates a permanent record for the patient’s future care; Builds a database to evaluate the effectiveness of treatment that may be useful for research and education.

What is a terminal digit order?

Terminal digit order: A system of filing using a six-digit number (or higher) that is divided into three parts, whereby the last two digits are considered primary. Primary digits: The last two digits to the right in the number. Secondary digits: The middle two digits in the number.

What is the most common filing system?

Alphabetic filingAlphabetic filing is the most common filing system for less than 5,000 records.

What is the dual function of medical records?

serves dual purpose: quality assurance and reimbursement. Records are randomly selected to determine whether certain standards of care were met and documented. Documentation of patient care provides the basis for decisions regarding care and subsequent reimbursement to the agency.

What is an Outguide?

Outguides are a helpful filing system tool to identify and control x-ray files that have been removed from the filing area. When a file is removed or “checked out,” an outguide is used in its place to alert personnel that the file is being used.

What is a chronological filing system?

What is CHRONOLOGICAL FILING? Organizing and ordering documents and records in a dated sequence. This sequence can by according to their date of receipt, or date and time of their creation. The item youngest-by-date is usually in front of or on top of the previous items.

What is considered medical documentation?

Typically, medical documentation consists of operative notes, progress notes, physician orders, physician certification, physical therapy notes, ER records, or other notes and/or written documents; it may include ECG/EKG, tracings, images, X-rays, videotapes and other media.

What are six types of patient files?

01 Oct 6 different types of medical documentsPIL. A PIL is a patient information leaflet you can find in any medicine bought at a pharmacy. … Medical history record. … Discharge Summary. … Medical test. … Mental Status Examination. … Operative Report.

What is the most common system for filing medical records?

Alphabetic filingAlphabetic filing by name is the oldest, simplest, and most common system. It’s also the one that most doctor offices prefer. Alphabetic filing by name is also known as a direct filing system because the only information necessary for accurate filing and retrieval is the patients name but it has limitations.

What are the two main patient filing systems?

Numerical filing systems There are two main systems of filing records numerically: straight numeric and terminal digit.

What are the 5 basic filing systems?

There are 5 methods of filing:Filing by Subject/Category.Filing in Alphabetical order.Filing by Numbers/Numerical order.Filing by Places/Geographical order.Filing by Dates/Chronological order.

What are the two types of medical records?

Terms in this set (20)EHR. Electronic health record that keeps basic profile information on a patient.Patient Data. Info that is provided by patient then updated as necessary. … Medical History (Hx) … Physical Examination (PE) … Consent Form. … Informed Consent Form. … Physician’s Orders. … Nurse’s Notes.More items…

What are 3 types of record filing systems?

Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.

How do I organize my documents?

Best Practices For Organizing Computer FilesSkip the Desktop. Never ever store files on your Desktop. … Skip Downloads. Don’t let files sit in your Downloads folder. … File things immediately. … Sort everything once a week. … Use descriptive names. … Search is powerful. … Don’t use too many folders. … Stick with it.More items…•

What should be included in medical records?

A medical chart is a complete record of a patient’s key clinical data and medical history, such as demographics, vital signs, diagnoses, medications, treatment plans, progress notes, problems, immunization dates, allergies, radiology images, and laboratory and test results.

Of interest to all physicians Such information supports the ongoing care for the patient by the physician and other providers. In addition to its clinical significance, the medical record is also a legal document that can serve as evidence of the care provided.

What are the types of medical record?

The traditional medical record for inpatient care can include admission notes, on-service notes, progress notes (SOAP notes), preoperative notes, operative notes, postoperative notes, procedure notes, delivery notes, postpartum notes, and discharge notes.

How do you organize a patient’s medical records?

How to Organize Your Medical Information in 5 Easy StepsStep 1: Locate and keep copies of medical records. … Step 2: Organize medical history and current health information categorically and chronologically. … Step 3: List all current and past medications and prescriptions. … Step 4: Keep track of billing and insurance documents. … Step 5: Create a list of important contacts.

What is filing system in medical records?

Patient records are filed in strict chronological order according to patient number from lowest to highest. … The second numeric system is terminal digit filing system. The terminal digit filing system is also referred to as the reverse numeric filing system. The terminal system is opposite of the straight numeric.